Team to Association working with the Member to Team Form

As part of the TFO functionality, there is the ability to allow Team Managers or the Team Organiser to register a team directly to one of your competitions, and during the same registration process, they can invite their friends to join the team as well.  

Let’s follow the story of John, the Team Manager of the Dubbo Plumbers R Us, as he registers his team and invites his friends to play Touch as well.  

• Visits the Dubbo Touch Football website and see’s an invitation that Dubbo are asking for team nominations. 

• Clicks on the advert and is taken to the Team Registration Form – where he is then presented with two options.  

• John has never played Touch Football before, he and a group of mates want to play, so he chooses the ‘New Team Registration’ option.    

• John fills out the Team nomination form (Team Details, Duty team Details etc.) selects which competition he wishes to play and agrees to the terms and conditions. 

• John has now reached the summary screen of the registration form, it’s at this time, and John can now add the email details of his friends who are also going to play Touch Football.  

• Once John clicks Invite Teammates Now, each of his friends will receive an automated email, inviting them to join the team.    

Dubbo Touch Association <DoNotReply@sportingpulse.com  

Hi John, has just entered a team into the Dubbo Touch Association Men’s Competition.  

You have been invited to join this team.  

To accept the invite click here It will take you just a few minutes and you will be registered to play.  

Regards Dubbo Touch Association    

• Each of John’s mates clicks on the here, this then launches the new National Member to Team registration form, and they complete all the relevant details and pay all the relevant fees. So in one online transaction, each of John’s mates have joined his team, have joined the Association, paid their fees and are now ready to take the field and play their first game as a registered participant of your Association.  

Please refer to the Payments Configuration of this user guide, if your Association has not yet applied for online payments.   

• John as the team manager, he receives a different automated email, which prompts him to register to the team and Association plus invite other friends to play.  

Dubbo Touch Association <DoNotReply@sportingpulse.com  

Hi, we are just confirming that you have registered the following team into our upcoming season:  

Team name: Dubbo Plumbers R Us  

Competition Name: Men’s Competition  

Team Code: 2721778  

Password:72nu8jn6  

Are you also going to play in this team?  

You will need to separately register as a player. Click here to do that right now.  

Hopefully you have already taken advantage of our auto email function that allows you to invite teammates to join your team. If you have extra players you need to invite, copy the link below into a separate email and send it to those people - that way you can have your team fully registered before the competition gets underway.  

https://www.exampleurl.com  

Thanks again for playing in our competitions.  

Dubbo Touch Association    

All of this was managed through the tools available in TFO, delivering a positive experience for your members, being able to register and pay online with ease – it couldn’t be any simpler!  Let’s now look at the set-up and what’s required for linking these two forms together.    

From your Registration Forms screen, click on Add New Form  

From the Team to Association Registration Form setup screen, make sure you activate the following options.  

Notes:   

1. If you wish to customise the Member to Team Form, please refer to the steps outlined in the Customising a National Registration Form as outlined on page 10 of this user guide.  

2. It is compulsory that where a Member to Team Form is used, that the Associations MUST link this form with the National Participant Registration Form.  

3. You will also need to create your next seasons competitions, for example A Grade Men, B grade Women, Unisex, reason being, you will need to select which competitions to be linked with this Team to Association registration form, that way your members know which competition to nominate for. So create your competitions first!  

4. As with all Registration Forms created at the Association Level, with the Team to Association Registration Form you can customise the following:  

a. Settings

b. Team Fields  

c. Layout of the Form

d. The products your members can purchase (team nomination fee for example)  

e. Messages

f. Notifications